2.16.310 Duties and responsibilities of department heads.
A. Each department head shall perform all duties required of his/her office, by state law, by this code and other ordinances of the city, and such other duties not in conflict as may be required by the city manager.
B. The department heads, subject to the direction and control of the city manager, shall:
1. Be immediately responsible to the city manager for the effective administration of their respective departments and all activities assigned to their departments.
2. With the approval of the city manager, develop and maintain an up-to-date departmental policies and procedures manual containing policies, procedures, and instructions for carrying out departmental operations in conformity with law and other city policies and in the most efficient and effective manner possible.
3. Keep informed as to the latest practices in their particular fields and inaugurate, with the approval of the city manager, such new practices as appear to be of benefit to the administrative service and to the public.
4. Establish and maintain a system of filing and indexing records and reports in sufficient detail to furnish all information necessary for proper control of departmental activities and to form a basis for the periodic reports to the city manager.
5. Have power, when authorized by the city manager, to appoint and remove, subject to personnel rules and regulations, all subordinates within their department.
6. Exercise authority over all subordinates.
7. Be responsible for the proper maintenance, care and inventory of all city property and equipment used in his/her department.
8. Designate, with the approval of the city manager, an assistant director or acting department head to perform such duties as are assigned during his/her absence or inability to act.
9. With the approval of the city manager, prepare and prescribe rules and regulations, not inconsistent with general law or this title, as the department head deems necessary to ensure efficiency, accountability, and effectiveness in the operation of his/her department.
10. Assign and reassign subordinates to such offices, duties, and responsibilities as are necessary to accomplish these duties and responsibilities and assignments of the city manager.
11. Provide for the education and training of subordinates.
12. Prepare and submit to the city manager a tentative departmental budget.
13. Be responsible to keep expenditures of the department within the budget approved by the city council.
14. Deliver all records, documents, and property of every description, belonging to the office or to the city, to his/her successor in office.
Each department head shall have such authority as is necessary to enable him/her to carry out the duties and responsibilities assigned to him/her by this section or by direction of the city manager. The designation of a duty or responsibility shall constitute such authority as is necessary to carry out the duty or responsibility so imposed.
C. Each department shall furnish, upon the direction of the city manager, any other departmental service, labor and materials as may be requisitioned by the head of such department, through the same procedure and subject to the same audit and control as other expenditures incurred.
D. All departments within the city shall:
1. Be open during regular business hours as defined by the city manager.
2. Pay out monies belonging to the city only in the manner prescribed by law, ordinance, and city policy.
3. Comply with the Utah Government Records Access and Management Act (GRAMA), Title 63G, Chapter 2, Utah Code Annotated, and any future amendments to provide public access to city records unless prohibited by law.
4. Comply with the Utah Municipal General Records Retention schedule and any future amendments. (Ord. 2/16/2010O-2 § 1 (Exh. A (part)); Ord. 4/21/2009O-7 § 1 (Exh. A (part)); Ord. 10/02/2007O-14 § 1 (Exh. A)(2.4.302). Formerly 2.16.100)