2.20.210 Duties and responsibilities of department head.
A. In addition to the duties prescribed by law, this title, or other city ordinance, the administrative services director, subject to supervision and control of the city manager, shall:
1. Plan, organize, control, integrate, and evaluate the work of the department, including accounting, utility billing, payroll and benefits administration and related functions.
2. Plan and evaluate the performance of supervisors and staff; establish performance requirements and personal development targets; regularly monitor performance and provide coaching for performance improvement and development.
3. Provide leadership and work with staff to develop and retain highly competent, customer service-oriented staff through selection, compensation, training, and day-to-day management practices which support the city’s mission and values.
4. Develop and participate in implementing goals, objectives, policies, standards, and internal controls for the department; provide professional assistance to city management and the city council on finance and related matters; prepare long-range revenue projections and expenditure forecasts; analyze proposals for capital and operating programs.
5. Manage, participate, coordinate preparation, and administer the city’s budgets.
6. Serve as liaison to the audit committee and provide research and other staff support on committee requests and projects.
7. Participate in the development of periodic financial reports to the city manager, city council, city departments, and other governmental and regulatory bodies.
8. Prepare and present quarterly financial reports to the city council.
9. Oversee preparation of the annual financial statements, review analytical reports to ensure that data are accurate and complete and notes and explanations are correct, relevant and descriptive.
10. Consult with and advise departments concerning budgetary and financial issues and problems; assist in the review and analysis of revenue estimates, expenditures and fund conditions.
11. Stay abreast of law and regulations governing municipal financing and capital financing strategies; monitor current debt payments and ensure compliance with reporting requirements; evaluate alternatives for financing or refinancing of debt; work with financial advisors and bond counsel as required for the issuance of council-approved bonds.
12. Manage a variety of billing and collection programs to achieve high levels of customer service; monitor utility revenues; oversee cash receipts for utility payments, tax collections, and other payments.
13. Work with independent auditors in conducting their annual audit of the city; monitor and participate in resolving audit issues; review drafts for accuracy; follow up and report on implementation of auditor findings.
14. Ensure city purchasing activities conform to policy requirements.
15. Act as interim city manager as needed. (See Section 2.16.570.)
B. The enumeration of the foregoing duties and responsibilities specified in subsection (A) of this section shall not be deemed to prevent or limit the city manager from prescribing additional duties or responsibilities for the administrative services director or assigning the designated duties and responsibilities to another director, as the city manager shall deem appropriate. (Ord. 2/16/2010O-2 § 1 (Exh. A (part)); Ord. 4/21/2009O-7 § 1 (Exh. A (part)); Ord. 10/02/2007O-14 § 1 (Exh. A)(2.5.202). Formerly 2.20.020)